Lantana is looking for a proactive and detail-oriented Administrative Assistant to join our dynamic catering team. The ideal candidate will have experience in events, strong administrative and organizational skills, and a tech-savvy mindset. This role involves supporting our operations team with daily administrative tasks, helping coordinate events, and ensuring the smooth running of our back-office operations. This is a full time, salaried position, Monday to Friday, 42.5 hours per week.
Wat you will be doing:
- Providing administrative support to chefs and kitchen staff including menu updates, recipe documentation, and order tracking.
- Assisting with event planning logistics such as client communication, venue coordination, and schedule management.
- Managing emails, calls, and other communications on behalf of the catering team.
- Maintaining and update spreadsheets, calendars, and digital filing systems.
- Preparing quotes, invoices, and other client-facing documents.
- Supporting the onboarding of casual staff or freelancers for events.
- Using software tools (e.g., Excel, Google Workspace, scheduling apps, POS systems) to streamline operations.
- Taking initiative to learn internal systems and offer improvements where possible.
Requirements:
- Previous administrative experience, preferably in catering, hospitality, or events.
- Strong organizational and multitasking abilities.
- Familiarity with food safety practices or commercial kitchen operations (a plus, not required).
- Tech-savvy with experience using digital tools and a willingness to learn new platforms.
- Excellent communication skills, both written and verbal.
- Ability to work collaboratively with chefs, event coordinators, and operations staff.
- Flexibility to support occasional on-site events or last-minute requests.
- A proactive attitude, with a genuine desire to support the team and grow in the role.
What we will be doing in return:
- Developing your skills for whatever your future career might be; with us or elsewhere
- Serving team meals that are always from the menu
- An extra day off on your birthday (or the day after….)!
- Providing an annual CODE app subscription
- Giving 50% discount in any of our restaurants
- Enrolling you onto the Hospitality Action Support Group
- Celebrating with you at team parties at least twice a year
- 20 days + 8 Bank holidays paid
You must have proof of right to work in the UK.
Lantana values a diverse workforce and believes that people from different backgrounds can bring fresh ideas, thinking and approaches to the way we work. We welcome everyone from everywhere to come and join our team. Please let us know if we can support you in any specific ways to apply to join us.